A-Z roles

What?

When?

Time Consuming

Skills needed

Book Fairs

Committee role of running the two book fairs held each year. Scholastic Books in November, the week before Thanksgiving, and in March.

Fall (November) and Spring (March)

Buildings and Grounds

____

Annually

Cultural Arts

Committee plans and coordinates cultural event/s such as exhibitions, festivals, or performances

(create or find an event through the Bureau of Lectures)

Fall/Spring

Faculty & Staff   (Teaches) Appreciation

Back to school breakfast, seasonal giving to village trust, teacher appreciation week, working with the hospitality committee.

Annually

Family Dance

Committee roles "Make the magic happen" of the annual winter ball of OGE: from choosing theme and activities, set up and decoration, food and drinks, entertainment and more to your imagination

Friday night in January

Family Movie Night 

This event occurs twice a year. Will need help to coordinate with movie theatres, tickets, social media, etc.

Fall / Spring

Fifth Grade Committee

Works with the 5th grade teachers to put on events for the 5th grade class throughout the year, help the kids run the Fall Festival and design a class shirt. In the Spring, they help volunteers organize end of year activities.

Annually, mostly Fall

Field Day

Helps organize a fun outdoor game day for students on a Friday in May. Committee chair will work with the coach to choose theme and volunteers.

May

Fun Run / Oak Grove 5K Run

Helps coordinate sponsors and organize grade level races at the Lakeside High School Track and trails in the Fall. 

October / November

Give to Grover

Help meet our annual donation goal and coordinate donations.

Annually, mostly August

Gardening

This committee works with our STEM coordinator, Kendall Xides, to organize work days in the small courtyard.

Annually

Hospitality

Helps keep the teachers lounge stocked with coffee supplies. Ongoing position throughout the year, as needed. Works with the Faculty Appreciation committee.

Annually

Kona Ice Social

Helps organize this event for students/parents to have an opportunity to socialize. Held on the 2nd or 3rd Friday of the school year. Committee chair makes decisions based on budget.

August

Legislation and Advocacy

Participate in district and Lakeside cluster meetings as needed and providing updates to the board 

Annually

Library Helpers

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Literary Guild 

Learn more about this program.

[not continued]

Lost and Found

Comes to the school throughout the year to organize the lost and found items. Performs large clean-out/donation at the end of each semester.

Annually

Math Superstars

Monitors the bulletin board, collection of submissions, grading and prizes. Prizes have generally been given four times a year. Learn more about this program.

Annually

Nutrition & Wellness

Works with the school counselors to organize/schedule a week in which each day focuses on a different aspect relating to Health and Wellness. Chooses activities/events that get the children and staff excited to improve their health!

Annually

New & Prospective Parent Tours

Coordinate with the front office to give tours during school hours..

Fall/Spring

Photographers

Capture unforgettable moments during OGE events 

and anything OGE related to be use for the yearbook and other OGE publications

OGE Events

Recycling

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Annually

Reflections

Committee handles communication with the Nat'l PTA for rules and contest info. In charge of making sure all artwork is submitted properly, finds persons to judge the artwork and hosts a show/celebration. Confirms that winning entries move on to national competition.

Early Fall

Registration

Committee organizes our one day registration. Confirm what will be needed to begin the online registration process and supplies needed that day. Set up registration and make sure the event runs smoothly.

over the summer

Safe Routes to School

See Walking Wednesday

Fall and Spring

School Directory

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August

School Pictures

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Early fall

School Supply Packets

Organizes the ordering of school supply kits in the Spring for delivery before Fall registration. The committee chair confirms what each grade level would like included in their supply box and relays the ordering information to parents. Distributes at registration in the Fall.

Spring

Social Media

Coordinates social media accounts and helps programs get information, graphics, and links to each account

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Spirit Nights

Coordinate spirit nights to fundraise

Annually

Spirit Wear

This committee chooses a spirit wear company and design each year. Spirit Wear is generally offered online starting at registration and running through early Fall. The committee chair helps with distribution when orders arrive.

Annually

Volunteering

Helps coordinate ongoing and one time spots positions and “Join the Groove” pledge to volunteer

Annually

VP Secretary

Attends monthly PTA meetings and records minutes. 

Annually

VP Communication

Overseas all communications: Social Media, Oak Tree Newsletter and White board.

Annually

VP Community Outreach

Overseas Reflections, Math Superstars, School Photos

Annually

VP Family Events

Overseas Movie nights, Family dance and other social events

Annually

VP Fundraising 

Overseas Book Fairs, Spirit Night, Spirit Wear and all Fundraising efforts

Annually

VP Room Parents

Communicates with room parents, overseas Walking Wednesday, faculty appreciation

Annually

Walking Wednesday

Organizes a competition across teachers where classes compete to see how many kids can walk to school on Wednesday morning. Decides the dates of events and organizes volunteers to count the walkers and hand out small prizes.

Spring/Fall

Yearbook

Works throughout the year to collect social pictures, as well as grade level pictures to organize the yearbook. Approval takes place in February and the yearbooks arrive in May, to be distributed to the kids

Annually